Privacy policy for recruitment using Teamtailor

It is important that the individuals going through the recruitment process at Corti feel safe, and are informed about, how we, as an organization, handle personal data in the recruitment process. We strive to maintain the highest possible standard regarding the protection of personal data. We process, manage, use, and protect Personal Data in accordance with this Privacy Policy.

1. General

We are the controller in accordance with current privacy legislation. The candidate's personal data is processed with the purpose of managing and facilitating the recruitment of employees to our business.

2. Collection of personal data

We are responsible for the processing of the personal data that the candidates contribute to our recruitment platform, or for the personal data that we in other ways collect with regards to the platform.

When and how we collect personal data
We collect personal data about candidates from candidates when candidates;

• make an application through Corti's recruitment platform or otherwise, add personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn; and
• use Corti's recruitment platform to connect with our employees, adding personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn.
• provide identifiable data in the chat (provided through the website that uses the recruitment platform) and such data is of relevance to the application procedure;

We collect data from third parties, such as Facebook, Linkedin, and other public sources. This is referred to as “Sourcing” and be manually performed by our employees or automatically in the recruitment platform.

In some cases, existing employees can make recommendations about potential applicants. Such employees will add personal data about such potential applicants. In the cases where this is made, the potential applicant is considered a candidate in the context of this Privacy Policy and will be informed about the processing.

The types of personal data collected and processed
The categories of personal data that can be collected through the recruitment platform can be used to identify natural persons from names, e-mails, pictures and videos, information from Facebook and LinkedIn accounts, answers to questions asked through the recruiting, titles, education, and other information that the candidate or others have provided through the platform. Only data that is relevant for the recruitment process is collected and processed.

Purpose and lawfulness of processing
The purpose of the collecting and processing of personal data is to manage recruiting. The lawfulness of the processing of personal data is our legitimate interest to simplify and facilitate recruitment.

Personal data that is processed with the purpose of aggregated analysis or market research is always made unidentifiable. Such personal data cannot be used to identify a certain candidate. Thus, such data is not considered personal data.

The consent of the data subject
The candidate consents to the processing of their personal data with the purpose of Corti handling recruiting. The candidate consents that personal data is collected through the recruitment platform, when candidates;

• make an application through the recruitment platform, adding personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn, and Corti may use external sourcing tools to add additional information; and
• when they use the recruitment platform to connect to Corti's recruitment department, adding personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn.

The candidate also consents to Corti collecting publically available information about the candidate and compiling them for use in recruitment purposes.

The candidate consents to the personal data being collected in accordance with the above a) and b) will be processed according to the below sections Storage and transfer and How long the personal data will be processed.

The candidate has the right to withdraw his or her consent at any time, by contacting Corti using the contact details listed under 9. Using this right may, however, mean that the candidate can not apply for a specific job or otherwise use the recruitment platform.

Storage and transfers
The personal data collected through the recruitment platform is stored and processed inside the EU/EEA, such third country that is considered by the European Commission to have an adequate level of protection or processed by such suppliers that have entered into such binding agreements that fully complies with the lawfulness of third-country transfers (as Privacy Shield) or to other supplies where the adequate safeguards are in order to protect the rights of the data subjects whose data is transferred. To obtain documentation regarding such adequate safeguards, contact us using the Contact details listed in 9.

How long the personal data will be processed
If a candidate does not object, in writing, to the processing of their personal data, the personal data will be stored and processed by us as long as we deem it necessary with regards to the purposes stated above. Note that an applicant may be interesting for future recruitment and for this purpose, we may store candidates’ Personal Data until they are no longer of value as potential recruitments. If you as a candidate wish not to have your Personal Data processed for this purpose (future recruitment) please contact us using the contact details in paragraph 9.

3. Candidates’ rights

Candidates have the right to request information about the personal data that is processed by us, by notifying in writing, us using the contact details below under paragraph 9 below. Candidates have the right to one (1) copy of the processed personal data.

Candidates have the right to, if necessary, the rectification of inaccurate personal data concerning that candidate, via a written request, using the contact details in paragraph 9 below.

The candidate has the right to demand deletion or restriction of processing, and the right to object to processing based on legitimate interest under certain circumstances.

The candidate has the right to revoke any consent to processing that has been given by the candidate to Corti. Using this right may, however, mean that the candidate can not apply for a specific job or otherwise use the platform.

The candidate has under certain circumstances a right to data portability, which means a right to get the personal data and transfer these to another controller as long as this does not negatively affect the rights and freedoms of others.

The candidate has the right to lodge a complaint to the supervisory authority regarding the processing of personal data relating to him or her, if the candidate considers that the processing of personal data infringes the legal framework of privacy law.

4. Security

We prioritize personal integrity and therefore work actively so that the personal data of the candidates are processed with utmost care. We take the measures that can be reasonably expected to make sure that the personal data of candidates and others are processed safely and in accordance with this Privacy Policy and the GDPR regulation.

However, transfers of information over the internet and mobile networks can never occur without any risk, so all transfers are made at the own risk of the person transferring the data. It is important that candidates also take responsibility to ensure that their data is protected. It is the responsibility of the candidate that their login information is kept secret.

5. Transfer of personal data to a third party

We will not sell or otherwise transfer candidates’ personal data to third parties.

We may transfer candidate Personal Data to;

• our contractors and sub-contractors, acting as our Processors and Sub-Processors in accordance with our instructions, for the provision of the recruitment platform;
• authorities or legal advisors in case criminal or improper behavior is suspected; and
• authorities, legal advisors, or other actors, if required by us according to law or authority’s injunction.

We will only transfer candidates' personal data to third parties that we have confidence in. We carefully choose partners to ensure that the the candidate's personal data is processed in accordance with current privacy legislations. We cooperate with the following categories of processors of personal data; Teamtailor, which supplies the recruitment platform, server and hosting companies, e-mail reference companies, video processing companies, information-sourcing companies, analytical service companies, and other companies with regards to suppling the recruitment platform.

6. Aggregated data (non-identifiable personal data)

We may share aggregated data with third parties. The aggregated data has in such instances been compiled from information that has been collected through the recruitment platform and can, for example, consist of statistics of internet traffic or the geological location for the use of the recruitment platform. The aggregated data does not contain any information that can be used to identify individual persons and is thus not personal data.

7. Cookies

When candidates use the recruitment platform, information about the usage may be stored as cookies. Cookies are passive text files that are stored in the internet browser on the candidate's device, such as a computer, mobile phone, or tablet, when using the recruitment platform. We use cookies to improve the candidate's usage of the recruitment platform and to gather information about, for example, statistics about the usage of the recruitment platform. This is done to secure, maintain and improve the recruitment platform. The information that is collected through the cookies can in some instances be personal data and is, in such instances, regulated by our Cookie Policy.

Candidates can at any time disable the use of cookies by changing the local settings on their devices. Disabling cookies can affect the experience of the recruitment platform, for example disabling some functions in the platform.

8. Changes

We have the right to, at any time, make changes or additions to the Privacy Policy. The latest version of the Privacy Policy will always be available through the recruitment platform. A new version is considered communicated to the candidates when the candidate has either received an email informing the candidate of the new version (using the e-mail stated by the candidate in connection to the use of the recruitment platform) or when the candidate is otherwise informed of the new Privacy Policy.

9. Contact

For questions, further information about our handling of personal data, or for contact with us in other matters, please use the below stated contact details; Corti ka@corti.ai